Timesheets help to ensure that you pay employees accurately. They help ensure that you’re not overpaying while also allowing employees to get a fair salary. As valuable as timesheets are, however, there is quite a lot of work involved in processing them, making project management harder. For example, time sheet approval is often a manual, time-consuming process, especially if you need to check and correct errors.
The good news is that thanks to PK4 TimeTracker, time review and approval is now made easier than ever before. The easy to use platform makes time sheet approval faster and easier than traditional methods while also helping to eliminate or at least reduce some of the other drawbacks.
Traditional Timesheet Tracking Methods
Over the years, companies have tried numerous team management methods regarding tracking, reviewing, and approving timesheets. Unfortunately, these methods have numerous flaws that can result in you putting many hours into the time review and approval process. Some of these flaws include:
- Employees forgetting to complete timesheets
- Employees deliberately filling in the wrong details
- Dishonest practices like ‘buddy punching’
- Lost timesheets
- Difficulty verifying information
- Difficulty reading handwriting
- High paper use
- Employees forgetting badges and punch cards etc.
- Employees having to queue to use punch cards and similar.
Many of these problems are reduced or even eliminated with time management tools like the PK4 TimeTracker, however.
Time Tracking Software
The PK4 TimeTracker is a powerful yet easy to use time tracking platform that makes it easier for employees to record working hours clearly and accurately. With the data stored safely in Salesforce, it is a lot easier to work with. And the software provides a range of helpful project management features that take a lot of the work out of time review and approval.
Easily Verifiable Hours
The PK4 platform has team management features that help make it easy for managers to verify that employees were working according to their timesheets. For example, geo-tracking technology will let managers know that employees were in the location they were supposed to be.
Timesheets are Not Lost
With data recorded digitally and synced in real time to Salesforce (for the mobile and web apps), companies no longer have to overcome problems caused by lost timesheets. The information is also available immediately in real-time, instead of waiting for employees to bring their timesheets to the office.
Easy to Read
Because your employees record everything digitally, timesheets created with the PK4 TimeTracker are easy to read. Gone are issues over not being able to read somebody’s handwriting and problems such as paper documents becoming ruined.
Human Error
People make mistakes; they can also forget to track time, and a study has shown that just over 25% of people never track time reading or answering emails. The PK4 TimeTracker software helps to reduce human error both from the employee and from the person reviewing and approving the timesheet.
Reduced Paper Usage
You won’t have to use any paper when working with digital time trackers. A paperless system will help reduce your costs in the long term while also helping you do your part for the environment.
Additional Tools and Functionality
Time tracking software will also help the time review and time sheet approval process in other ways. With the PK4 TimeTracker, project management has all the information it needs right in front of them on a single screen. Timesheets can be approved with the click of a button or sent back to the employee for amendments if required, with a message stating why the timesheet has been returned.
The PK4 time sheet approval software works seamlessly inside Salesforce, helping to keep all relevant data in a single location. Additionally, users that don’t use Salesforce can still use the PK4 TimeTracker web app OR mobile app OR the Chrome Extension for employees to track their time. This is especially great for time tracking for employees working out in the field. All these timesheet entries are also directly synced to Salesforce for analysis, reporting and integration with payroll and invoicing.
The benefits of using PK4 TimeTracker don’t end there, either. For example, for people tracking time within Salesforce, you can install lightning components where a timer starts automatically when employees start working on a specific record. The timesheet can also be broken down in terms of which tasks the employee was working on. Comprehensive reports are also available, and dashboards that help to make it easy to see relevant details at a glance.
Overall, the PK4 TimeTracker offers an impressive array of functionality and streamlining the work involved and helping to reduce time sheet approval errors and other problems. Check out how simple it is to enter, review and approve time with this powerful yet easy to use platform.
