Eliminating paper timesheets, physical time reports to your payroll agency/department, physical paychecks and paper pay stubs are huge steps towards a green organization. In fact, most studies reveal that employees prefer receiving their checks and payroll stubs electronically.
Done right, implementing an end-to-end green path from time tracking to payroll deposits is a win-win for everyone. Let’s start with just the time tracking side of the process.
The endless paper trail
Have you looked closely around your office lately? How much of that paper lying around is for paper timesheets and paper Paid Time Off (PTO) requests? Chances are that it’s quite a lot. And have you ever looked through some of those time cards and thought that it looked worse than your doctor’s squiggles? And have you had your payroll supervisor complain on payroll day that they don’t have all the paper timesheets back from employees? You could suggest using hours from memory, but you could end up over or underpaying employees, which isn’t good for anyone. So what do you do?
Sustainable time tracking
If you are stuck in that frustrating cycle, then making the move to a mobile / web-based time tracking system can eliminate many of those frustrations. Think about how much you spend on buying the paper every year. And how much more on filing, finding, and searching for relevant documents. This is where a huge amount of time, energy, and paper (and therefore money) is wasted while increasing the amount of garbage that your company generates.
A simple mobile time tracking system helps reduce the headaches and wasted effort involved with paper timesheets. Here are some terrific benefits that you get with a mobile/web time tracking system:
- Save employees and businesses time and effort with 100% accurate online timesheets
- Decrease payroll errors with always available timesheet data
- Eliminate time and effort in the PTO request and approval process
- Reduce the cost of paper supplies and waste generated
- Eliminate rounding errors, buddy punching, and illegible time cards.
Increase payroll and invoicing efficiency
Most certainly, you have a payroll budget. So how can you reduce the errors that
inevitably creep in? How can you make the process as smooth as possible. Accurate time and PTO tracking is a major factor in eliminating payroll errors. You want to make sure that your employees are paid accurately for the time that they’ve worked, But you also want to make sure that you are not paying for the time that was not worked. A mobile time tracking system ensures that all employee time is tracked accurately at the time that it was done and that all-time tracking data is automatically synchronized in the cloud. So your payroll team and managers have access to the data immediately, right within your office, regardless of where your employees may be working.
With all data in a single centralized repository, you can easily export simple time tracking reports to your payroll system, ensuring that there is no dropped data or errors in data entry. And you can make sure that every minute is accounted for and billed because you have all the time tracking data for your employees in the same repository.
And all this with no paper anywhere. From your employees mobile phone/webpage to your central repository to your invoicing and payroll systems. All electronically! And because it’s all in the cloud, you are not increasing the carbon footprint within your premises.
Going green makes perfect sense!
Sometimes making sustainable changes in your company is difficult. But signing up for a mobile and web time tracking solution on the cloud is easy and effective. The TimeTracker is designed to make life easier for small and medium businesses while accurately tracking employee hours, wherever they may be working. And helping the environment at the same time.
Save time, save money, and save the earth! Now that’s an easy decision, isn’t it?