Make Time Tracking Simple for Everyone
Online, on a Mobile app or in Salesforce
Track Salesforce and non-Salesforce users’ work time in your Salesforce org Track time on your mobile phone, laptop, or desktop.
Your Salesforce users track time inside Salesforce. Non-Salesforce users track time on their mobile apps , online on a webpage or on a Chrome Extension.
The mobile app is available in 4 modes:
Multiple users can track their time on a shared device
A single user tracks check in / out times for different projects
A single user tracks clock in/out and checks in/out
A Team Lead/Stakeholder tracks time for the entire team
Timesheets The Way You Want It
All your users (non-Salesforce users too) use the Time Tracker app to track and submit times from their mobile phones. Easy dashboard and reports help users keep track of the hours that they have worked.
Your Salesforce users can track time within Salesforce. Simple reports and charts give your users full control on their time.
Salesforce and non-Salesforce users can use a simple web app to track and submit their times. Managers approve/reject timesheets easily and quickly.
Save Time And Money
No more paper, messy spreadsheets or manual calculations
Know exactly when employees start and stop work. No more guesswork.
Spend less time on payroll with employee time directly in Salesforce.
Monitor remote employees timesheets painlessly. See who’s working, when.
Time Tracking so simple, your team will actually use it and with no complaints.
Efficient handling of resource time utilization
Managers and Supervisors have real-time access to where their employees are and who’s working on what projects. GPS locations and photos from the Jobsite allow managers to have complete visibility into the project. They can quickly approve timesheets and PTO for one or more people. Our intuitive dashboards and reports make payroll and billing easy and painless. Manage employee times and budgets, easily.
Alert your employees to new assignments and changes
Notifications keep users informed of events that concern them. A push notification is a message that appears on a user’s mobile device to alert them about something important or to ask them to perform an action. Your mobile users can be notified when a new Project or Job has been assigned to the OR when an assigned project is changed. Push notifications ensure that all-important alerts get to your field employees, regardless of whether they have the PK4 TimeTracker mobile app open or not.
When and how push notifications are triggered is completely configurable and can be customized for any use case. This configuration can be done by your Salesforce Administrator. S/he can set up notifications on up to 4 separate events/objects. These notifications can be set up on any object in Salesforce.
Push notifications keep your field staff on schedule each workday, helping your business thrive organizationally and financially.
Handling Paid Time Off
Spend less time on PTO
Use our PTO add-on to easily plan vacations and time off for your entire team. Our PTO add-on is simple and intuitive, by design. Create custom PTO types and policies for your organization’s unique needs. Enable your employees to submit and approve PTO in just a few clicks. Combine that with the power of Salesforce workflows to automate PTO accruals, balances, approval notifications. Notify employees and managers about PTO requests and approvals.
Give your employees the flexibility to request PTOs on the Time Tracker mobile app, on the Web app or within Salesforce. Managers (external managers too) approve PTO on the Web or within Salesforce.
Make PTO simple for your employees, with fewer questions for HR and managers.
Review and approve timesheets in just minutes
Employees use PK4 TimeTracker to submit their timesheets on their mobile phones, on web pages, from a Chrome Extension or from within Salesforce. Their Reporting Managers can then review employee times and quickly approve or reject them. Managers see timesheets for all employees that report to them, one after the other. They can approve/reject one or all timesheet entries, with detailed comments added.
Reporting Managers can be managers within the organization or managers at client locations. Managers at client locations use the PK4 TimeTracker web interface to review and approve timesheets. Make your time billing process much more efficient and get your payments quicker with direct time approvals from client managers.
Know exactly who’s working, where and on what
Managers at the office can easily see which employees and teams are working, on what they are working, and how long they have been working – all in real-time. No phone calls, no messages, no waste of time. Just check your screen for an instant update on work at job sites. And with the optional geo-tracking feature enabled, you even know exactly where your team members are at any given point.
Change the way you track your teams and employees forever. Who’s Working is a standard tool that’s part of the PK4 TimeTracker. It saves an incredible amount of time and resources in tracking where everyone is and what they are doing.
Sort it any way you want – start-time, the number of hours worked, name, team – get a real-time snapshot of your business!
Manage Employee Overtime
Keep track of employee overtime proactively
Comprehensive-time reports give Managers the ability to track employee work times within Salesforce. With simple notifications, Managers can be alerted when employees are close to approaching overtime OR when they hit overtime. Track overtime on a daily and weekly basis. Make sure that you stay compliant with state and federal overtime laws.
PK4 TimeTracker allows you to configure the number of working hours per day and per week. Beyond those hours, any work will be considered Overtime hours. Take the default hours or set up your own hours, Mobile Time Tracker is flexible.
Communicate With Field Employees
No more phone tag and missed messages
Miscommunications and delayed messages can cause disruptions in tasks and end up costing you a lot of money and effort. For companies that rely on field staff, effective and efficient communication with field staff can mean the difference between a profitable and a wasted day. Now, managers at the office can send messages to one or more members of their team from within Salesforce.
Phone calls are unreliable and time-consuming. You no longer need to deal with bad connections, employees who are driving, background noise. Send job details or updates as Messages. Now all communication is clear and in writing.
Communicate efficiently, effectively, and safely with your field staff!
Powerful Reports for Managers and Admins
REGULAR, APPROVAL, OVERTIME, PAYROLL REPORTS
Get a quick overall view of your business operations with the Time Tracker Dashboard. See how much time your employees have spent on various projects, how many hours have been billed, how much you need to invoice, what your payroll amount could be. All from viewing the comprehensive Time Tracker Dashboard. Get a real-time visual insight into your business.
Get time card reports any way that you want. Filter and sort employee times however you wish. By project, task, worktype. If you have used other Salesforce objects, you can report employee work times on those objects to. Extend the power of Salesforce reporting now to time tracking too.
Administrators can choose any reports and filter down to the desired level of detailed data. Admins can set up specific report formats for export. These reports can be exported in .CSV or Excel formats. Upload the exported data into your payroll, accounting, billing or project management systems.
Kiosk Time Clocking
Easy alternative to punch clocks
The PK4 TimeTracker Kiosk is great for businesses where multiple employees clock in at the same location. It’s an easy, cost-effective alternative that replaces traditional, bulky punch clock systems. All you need is an iPad / Android device that is connected to the internet. Nothing complicated. Employees just click on the Clock-in / Clock out button next to their names. It’s really that easy!
PK4 TimeTracker Kiosk is the ideal solution for multiple employees who work in a central location – like an office, a warehouse, a big construction site, a manufacturing plant, or a store. Use the PK4 TimeTracker Kiosk to clock people as they walk into their work spot at the beginning of the day and clock out as they finish their work for the day.
And if you have some people that work on-site at central locations and others that work on job sites, we have you completely covered. Between Time Tracker, Time Tracker Team, and Time Tracker Kiosk, you can track time anywhere, anytime wherever your employees are. On the web, on mobile devices or within Salesforce. It’s your choice.
Time Tracker for Teams
Enable supervisors to track entire teams
Supervisors can track multiple employees at once. Give them the power to clock in individuals / entire team at the start of the day. Track time for travel, work, loading/unloading - all for the entire team. Quick, accurate time tracking for the whole team. With geotracking, photos at the jobsite and field notes, Time Tracker Team makes jobsite time tracking simple.
If your team supervisors are sick of illegible, inaccurate time manual time cards, Time Tracker Team is your answer. Put the power of tracking time for the entire team in the hands of your supervisors. Enable them to track time, release employees from their team, bring in employees from other teams. All in real time. Let your supervisors track time for travel, loading/unloading and jobs - all with a single click, for the entire team. Your supervisors use mobile phones that they are already comfortable with, making implementation easy and painless.
Compare the various editions of Mobile Time Tracker Team
Time Tracking on Jobsites for the entire Team!
Move team members to different projects/jobs. Capture photos at jobsites; eliminate buddy punching.
Get rid of inaccurate, illegible tinesheets. Accurate times for faster invoicing, faster payments.
Check in/out individuals or an entire team. Track time for travel/jobs/loading.
Track GPS locations for your teams. Reduce overtime and increase productivity.
Construction, landscaping, installations - use it anywhere
Your home office has complete visibility into where your teams are working, which employees are at jobsites, what times they came in. With comprehensive reports and dashboards, you are always in control. Group employees into teams, efficiently move teams to different projects - all in a simple, user-friendly interface. Give your supervisors on the ground, the power to make team changes based on the actual situation. Let your teams become more proactive, instead of always reacting to emergencies.